06/12/07 STATED COUNCIL MEETING
 
STATED COUNCIL MEETING
NEW CASTLE PRESBYTERY, 12 June 2007
 
CONVENE: The Stated Council Meeting of 12 June 2007 was convened with prayer at 1:39 p.m. by Chair Reid Beveridge in the building of First Presbyterian Church of Smyrna, Delaware.
 
DOCKET: The Docket was received with changes as to those presenting due to illness or inability to attend.
 
STATED CLERK’S REPORT.
 
            ROLL CALL: Present were Moderator of Presbytery, E. Thomas Mathew and Chair of Council Reid Beveridge. Gary L. Baer, Charles Collier, Marion Shirkey and Jennifer P. Warren (Class of 2007). Bradley D. P. Martin, John R. Riley and Shirley Seward (Class of 2008). Excused included Vice Moderator of Presbytery Kathleen W. Busch; Doris Loper (2008); Carol K. Haas, Sharon Moore and Richard A. Pfeil (Class of 2009). Absent was Edee Fennimore (2009). Present with voice but no vote: Executive Presbyter James L. Moseley, Treasurer Douglas D. Gerdts and Stated Clerk John A. Gilmore. Guests included Sue Gwinn (Resource Development Unit) and Isheta Smith (Mission Development Unit).
 
            MINUTES: MOVED / CARRIED to approve the Minutes of 22 May 2007 as received.
 
TREASURER’S REPORT: Treasurer Douglas D. Gerdts presented a five page document entitled Sources and Uses of Funds Budget Performance, April 2007, with no unusual trends other than some Units/Committees are underspending as of the first third of the year. A supporting document, Council Transaction Detail Report, April 2007 details the overspending from the budget by Council. The Treasurer presented two pages detailing Med-Wrap by Church January 2002 through December 2007 and Med Wrap/NCP Per Capita/Undesignated Mission incomes January 1 through June 8, 2007. The Treasurer has notified churches that have failed to make their mandated contribution to Med Wrap thus far this year. Along with COM, the Med Wrap program will be studied this year.
 
MISSION DEVELOPMENT UNIT REVIEW: Isheta Smith reporting due to the illness of Chair Elisa Diller. Isheta reviewed a 15 page document entitled Mission Unit Report to Council / Unit Review - June 2007. It contained accomplishments since the June 2006 review, a budget outline and reports from entities under the Unit: Peacemaking Committee, Work Group for Racial Justice, Disaster Preparedness and Recovery, International Partnering Committee, Task Force for Justice, Security and Peace in Israel and Palestine and five (5) Local Ministry Projects. Isheta entertained questions and comments from Council. Council commended the Unit for a clear yet comprehensive report.
 
LEADERSHIP DEVELOPMENT UNIT REVIEW: Correspondence dated 11 June 2007 was received from Chair Donna Bowers who was unable to meet with Council due to her employment schedule. The review touched on a campus ministry in the Northern Cluster of Presbytery (University of Delaware), educational challenges with youth and young adults, VESSEL Institute, Interfaith Resource Center, Presbyterian Women of New Castle Presbytery and a Health Ministry Group.  The Executive Presbyter shared enlightening comments on the Campus Ministry at the University of Delaware and a trend toward a partnership model. That is, congregations with a vision towards mission to students ‘partnering’ together for program and mission and using the Presbytery resource - the campus ministry house. This partnership model has implications for campus ministry in other areas of Presbytery. Partnering is a trend in our Synod as financial and personnel resources decrease.
 
STANDING COMMITTEES OF COUNCIL, Human Resource Committee:  Jenny Warren, Brad Martin AND Marion Shirkey representing the Committee, with Jenny Warren reporting. A process is developing for a search for a nominee as Stated Clerk which is a mandated office of Presbytery.  The search team of Pastor Brad Martin and Elder Sandra Averitt will soon circulate application forms and position description. Human Resources is also providing counsel for staff as they work on staffing patterns.
 
REVIEW OF THE 791st STATED MEETING OF PRESBYTERY: The New Castle Presbyterian Church was commended for hosting the meeting in a wonderful way on a unique site. Discussion took place on ‘lunch menus’ at Presbytery meetings and the possibility of noting them in advance.
                                                                                                                        
STANDING COMMITTEES OF COUNCIL, Event Planning Committee:
(1) Discussionfocused on the 792nd Stated meeting of Presbytery, especially the volume of educational time devoted to the PUP Task Force report of COM/CPM and the Lewes session overture. It is understood that Council budget pays the costs of Professor William Stacy Johnson addressing Presbytery.   MOVED / CARRIED to approve the sacrament of the Lord’s Supper being administered during this meeting. The Event Planning Committee has continuing planning to do.
 
(2) Discussion focused on the Presbytery Retreat of 18 & 19 January 2008 and the 794th Stated Meeting of Presbytery on the 18 January - both at the Dunes Hotel, Ocean City, Maryland. Volunteers are needed for 3 groups: Publicity/Promotions, Arrangements/Meals and Program Content/Handouts. Gary Baer was added to the Arrangements/Meals group. Retreat Leader is the Pastor Karl Travis of Dallas, Texas addressing the theme: Generation Theory and “How to go about ‘Church Renewal’” and “How to go about attracting the unchurched and youth.” Financial planning for this retreat needs to be taken into account for the 2008 Presbytery Budget
 
(3) 795th Stated Meeting of Presbytery on Saturday, 29 March 2008 at the Presbyterian Church of the Covenant. The Moderator of Presbytery for 2008 (Pastor Kathleen W. Busch) will be installed. The theme for the meeting will be “Stewardship.” Guest speaker will be Robert Sheldon, Synod of the Rocky Mountains. Financial planning for costs need to be taken into account for the 2008 Presbytery Budget. Presentations will also be made by CFCS (Church Financial Campaign Service) and SOAR
 
796th STATED MEETING OF PRESBYTERY, Tuesday 20 May 2008. Site has been changed to Buckingham Presbyterian Church, Berlin, Maryland (not Trinity Church, Wilmington, DE).
 
797th STATED MEETING OF PRESBYTERY, Tuesday 23 September 2008. Upon invitation from Elkton Presbyterian Church, Elkton, Maryland, site has been changed to Elkton Presbyterian Church (not Buckingham Church, Berlin, MD).
 
SPECIAL MEETING(S) OF PRESBYTERY may be called during the summer.
 
EXECUTIVE PRESBYTER REPORT. James L. Moseley announced that Jacqueline E. Taylor was participating today at a Speer Trust Commission funding meeting and Hernan Villaroel, CLP with the Latino Ministry Project has been assigned office space in the Presbytery Office. Jim expressed need for clarity in the Presbytery Budget 2008 process; Charles collier planning to send requests for budget data to Units/Committees. A philosophical question/discussion is whether the Presbytery Budget is primarily Council driven or Unit driven. Jim seeks time with Council to carry on this philosophical discussion as it relates to our stated priorities (Budget Funding / Strategic Planning). By consensus it was determined that the next Stated Meeting of Council be a ‘retreat’, to continue this discussion, rather than a stated business meeting, and that it be held from Noon to 4:00 p.m. on 10 July 2007 at First Presbyterian Church, Smyrna, DE.
 
ADJOURNMENT: The Stated Meeting of Council was adjourned in prayer led by John J. Riley at 3:40 p.m.
 
SUBMITTED by John A. Gilmore, Stated Clerk.
 
COUNCIL RETREAT
10 July 2007
Noon until 4:00 p.m.
First Presbyterian Church of Smyrna, Delaware
 
 
NEXT STATED MEETING OF COUNCIL
11 September 2007
1:30 p.m
First Presbyterian Church of Smyrna, Delaware
 
 
Docket for Presbytery Meeting
 

 


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